Rendez-vous des aînés francophones d'Ottawa
Numéro d'emploi
25984
Publié
2 avril, 2024
Expire
1 juillet, 2024
Minimum Salary
20
Maximum Salary
25
Company Phone Number
613-834-6808
City
  • Ottawa

Description

RAFO is a non-profit activity, entertainment and learning center for francophones and francophiles aged 50 and over in the Ottawa region, located in Orléans. By offering diversified and targeted social, cultural, recreational and educational programming (virtual and hybrid), RAFO fulfills its mission to promote active living and personal fulfillment for its clientele.

In a warm and welcoming atmosphere, RAFO is looking for a dynamic individual who enjoys working with seniors and is committed to organizing and delivering special events for an increasingly diverse and inclusive clientele. RAFO, which owns its own building, wishes to make greater use of and occupy the premises, evolve its programming and services through special events, and ensure greater involvement of the francophone community in the development of its active living center.

Reporting to RAFO's General Manager, the incumbent is responsible for managing RAFO's special events (such as monthly dinners and lunches, the volunteer recognition evening, the Fête de la St-Jean, the mini-book fair and holiday bazaar, other themed events, and much more depending on the season).

Education Requirements

College training in accounting, project management and/or equivalent experience

Desired Experience

N/A

Qualifications

See Skills

Responsabilities

The incumbent will perform assigned duties and responsibilities, such as, but not limited to:

1.Oversees special event implementation operations:
a.Supported by general management, researches funding depending on the event, and develops a sponsorship plan;
b.Supports general management and the event's steering committee in the development of events: establishes a work plan and timeline, an event financing plan (grants and fundraising), and a sponsorship plan, and draws up a budget;
c.Monitors and respects the budget, prepares contractual agreements according to the event, and ensures that these agreements are followed up and settled;
d.Ensures compliance with sponsorship and donor agreements, especially in terms of visibility and recognition of financial support. Carries out all necessary follow-ups.
e.With the support of the RAFO team, promotes the event at least two weeks prior to the event, and sometimes more;
f.Coordinates, manages and supervises the work of event contractors and volunteers during preparation, set-up, decoration and logistics, as well as during the execution of events, and ensures dismantling and tidying-up of all event-related items;

a.Support the RAFO team in the successful delivery of events;
b.Conducts satisfaction surveys, organizes a post-mortem meeting to draw up recommendations and writes a post-mortem report which is submitted to general management.
c. Support the team in the development of special events or projects.

2. Ensure compliance with occupational health and safety regulations and legislation, and all related internal RAFO policies:
a. Ensure that the entire RAFO team, both employees and volunteers, respects RAFO's volunteer philosophy and complies with all applicable health and safety regulations and procedures, smart serve, and internal policies;
b. Ensure that the premises and equipment are clean and tidy after the event;
c. Perform other related tasks as required.

Skills

Appreciation and respect for cultural diversity
Good communication skills, autonomy and interpersonal skills
Dynamic, resourceful and creative
Good command of spoken and written French, with knowledge of English an asset
Ability to write, understand and summarize in French
Good knowledge of Windows suite (Outlook, Word, Powerpoint and Excel) and the Internet.
Available to work some evenings and weekends depending on events
Own means of transportation: essential

Work Hours

20 to 37.5 hours per week
One-year contract with possibility of extension or permanent position

Please send us your curriculum vitae as soon as possible, together with a covering letter in French.

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